Oferta de empleo

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Oferta publicada el 8 de Junio

Admin / Coordinator Medical Affairs

Esta oferta ha recibido 106 visitas

Madrid, España

Vacantes: 1

Empresa que publica la oferta: Gilead Sciences

gilead 2

Descripción de la oferta


Gilead Sciences busca Coordinador/a de Administración para apoyar al departamento de Asuntos Médicos de su compañía biofarmacéutica, KITE, en Madrid.

Kite, a Gilead Company, is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is currently adding additional talent as it focuses on providing maximum access to patients with unmet needs.

Gilead Sciences Inc. is a research-based biopharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, invasive fungal infection, cancer, inflammation, and serious respiratory and cardiovascular conditions.

Specific Job Requirements

Provides administrative and clerical support to the Medical Affairs Director and the Kite Medical department.

Manages the Directors agenda and arrange travel arrangements. May screen and prioritize manager’s mail and email.

Under manager’s direction, creates draft reports, documents, presentations and templates using raw data. May gather data using internet searches.

May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, medical activities etc. In addition to the Administrative Assistant responsibilities organizes and schedules extra-department meetings.

Tracks and verifies data using a variety of software to conduct data entry and sorting of information. May track department budget as directed by immediate manager.

Conducts internet searches as directed. Creates or may assist in the creation of presentation materials and drafts technical documents as needed.

Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.

Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.

Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.

Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.

Arranges for needed resources in order to meet timelines.

Understands the goals and objectives of the entire Medical department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.

Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.

Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances. May coordinate group lease cars requirements and activities (at International Locations).

Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time. Assists in the orientation of new administrative assistants and other staff.

Ensures all new hire materials are arranged for the person’s first day at Gilead and oversee the onboarding to the team.

Tipo de contrato:



According to the position.


Requisitos de la oferta


Knowledge, Experience And Skills

  • Requires a minimum of a high school diploma plus proven administrative experience
  • Experience in Pharma industry is essential
  • Ideally has experience working in a Medical Affairs department
  • Excellent verbal, written, are required both in Spanish and English
  • Excellent interpersonal skills
  • Requires knowledge and understanding of administrative and office policies and procedures
  • Must possess good proofreading and editing skills of technical documents
  • Advanced knowledge and experience using a number of office software
  • Typically works under minimal supervision and may receive general direction on new lines of work or special assignments




3 años


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